Vehicles for business forums, conferences and official meetings
Vehicles for business forums, conferences and official meetings
Organising business forums, conferences, official events, or visits requires flawless logistics. AWE Transfer provides premium- and business-class vehicles, experienced drivers, and impeccable punctuality — ensuring your guests feel confident and comfortable from the first minute of arrival.
- Organisation of transfers for participants of forums, conferences and meetings.
- Escort of delegations, VIP guests and officials.
- Vehicle dispatch according to the agreed schedule and route.
- Coordination of vehicle arrivals at multiple locations simultaneously (hotels, business centres, airports).
- Complete paperwork for corporate clients.
- Organisers of conferences, forums, summits
- Corporations hosting delegations or guests
- Government institutions and diplomatic missions
- Agencies responsible for official events
Planning an official event and need flawless transport support? Contact us — we’ll arrange everything precisely and elegantly.
Our advantages
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Support 24/7We are always in touch — helping at any time of day, both before and during the trip.
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Execution guaranteeIn case of force majeure we supply a backup vehicle — your trip will take place under any circumstances.
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Convenient paymentPay as you prefer: cash, card, Apple/Google Pay, or bank transfer with full documentation.
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Modern fleetA wide choice of vehicles: from business sedans to minibuses and premium transport for special events.
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Service across UkraineWe arrange transfers to any point in Ukraine and abroad — quickly and without unnecessary hassle.
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Transparent reportingWe provide all business documents — no hidden fees and a clear financial structure.
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10 years of experienceWe have been on the market for over 10 years, working with corporate clients and major brands.
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Individual approachWe work to your request—taking into account all wishes, route, format, and trip details.
Fleet
- CategoryBusiness VIP
- CategoryBusiness
- TypeMinivan Extra Long
- Seats5-7
- Year2025
FAQ
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What is the minimum rental duration with a driver?
What is the minimum rental duration for a car with a driver?
The minimum booking depends on the trip type:
- For a standard point-to-point transfer: the minimum cost equals 2 hours of vehicle work + 1 hour for dispatch.
- For a route with several stops (pick-ups/drop-offs): the minimum booking is 3 hours of vehicle work + 1 hour for dispatch.
This ensures service quality and accounts for the logistics of sending the vehicle to the client.
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How much waiting time is included in the price of the transfer/car rental with a driver?
The transfer price includes up to 30 minutes of waiting from the moment the vehicle arrives at the pick-up point.
If the waiting time exceeds this limit, an additional fee is charged for each full or partial hour of waiting according to the hourly rate for the selected vehicle type. Calculation is made from the arrival time specified in the order.
To avoid extra costs, please inform us in advance of possible delays – we always strive to adjust flexibly to the situation.
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Can I book a car on the day of the trip?
Yes, but subject to vehicle availability. Estimated arrival time — from 2 to 4 hours.
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Can I change the route or time after booking?
Yes, we are flexible about changes. If your plans have changed, please contact the manager who made your booking in advance.
Specify the new route or timing details, and we will confirm the possibility of changes and the updated order cost.
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Is vehicle selection by brand or model available?
We take your wishes into account and select a vehicle accordingly.
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Do you provide child seats?
Yes, please inform us of the need when booking.
Vehicles for business forums, conferences and official meetings
What transport is available?
- Mercedes-Benz S-Class / E-Class — the ideal choice for VIPs and official delegations.
- Toyota Camry XV80 / XV70 — executive business- and comfort-class sedans.
- Mercedes-Benz V-Class — minivans for escort groups or management teams.
- Minibuses and buses — for transporting participants of large forums or teams.
Advantages for business event organizers:
- 100% punctuality — vehicles arrive strictly on schedule, with the driver waiting in advance.
- Experienced drivers — neat, courteous, and well-versed in urban navigation.
- Flawless vehicle presentation — clean interiors, premium conditions, branded sign if needed.
- Efficient communication — personal manager available in real time.
- Capability to service events in different cities or even countries simultaneously — thanks to our partner network of carriers.
How to order?
- Send us a request with event details.
- We will suggest suitable transport, schedule, and logistics plan.
- We coordinate timing, number of vehicles, and escort format.
- You receive a fully prepared solution with support at every stage.